We are recruiting for a Senior Business Support / Sales Administrator for a large medical company based in South Dublin.
Your role will be to provide a high level of administration support to a variety of different stakeholders which will be the sales team, from Directors to the sales representatives working in the field, but also external customers in completing the electronic correspondence when bidding for tenders.
To be successful in this role you must have solid administration experience ideally within the healthcare sector, with minimum of 4 to 5 years’ experience. You will have strong attention to detail. You must be used to working to deadlines and have the ability to work under pressure.
The right candidate will have excellent MS Excel and PowerPoint skills are essential.
Duties and Responsibilities
Sales Team Support:
- Provide administrative support to the Sales Directors & Sales Representatives including travel & accommodation arrangements
- Support to Sales Director & Sales Reps on product quotations, pricing and supplier queries as required
- Organise supplier & product training for Sales Team and new hires
- Create PowerPoint presentations for Principal meetings
- Arrange conferences, exhibitions and coordinate monthly manager meetings, including the taking of minutes
Reporting:
- Produce month end reports
- Produce sales and purchase trend reports
- Produce Sales Bonus tracker reports
- New pricing /margin set up
- Setting up annual and Territory budgets
Marketing Support and Customer Complaint Management:
- Design and maintain levels of brochures and marketing materials with graphic partner’s sales managers
- Coordination of Clinical Studies
- Ensure market samples are provided to team
- Oversee all aspects of Clinical Exhibition coordination bookings, Exhibition stand
- Co-ordinate Marketing mail-shot promotions including dealing with outside agencies and printers as required
- Responsible for provision of and updating content on the company Website
- Managing customer complaints & recalls, i.e. completing supporting administration & liaising with sales team & supplier
Tender Contract Processes:
- Co-ordinate and support all stages of the tendering process
- Completion of Tender response documents including provision of pricing and product information
- Collating Tender sample packs
- Communicating status updates to all stakeholders to ensure Tender deadlines are met
Suitable candidate must have the following to qualify for this role:
- Demonstrated track record delivering in a high level Administrative role with 5 years’ experience within a large organization
- Advanced Microsoft Office skills (Word, PowerPoint, Excel, Visio and Project for Windows)
- Professional communications skills required.
- Excellent time management, prioritisation & organisational skills.
- Attention to deal and an appreciate of the need for accuracy particularly on Tender documents
- Ability to use own initiative and show discretion
- Previous medical company/healthcare experience would be an advantage
On Offer:
- Salary €35k to €42k depending on experience
- Inhouse Bonus
- Benefits
- 22 Days AL